EFFECTIVE DATE: MAY 18, 2020
At BOX SUITE INC. (the “Company”, “we” or “us”), we use our website and other internet- based tools for the following purpose:
We provide a digital platform to help lawyers to manage their workflow thought integration and automated tasks.
We are required to collect and retain information about the people and companies that access and use the website (“Users” or “you”). This Policy applies to our privacy practices on all communications between the Company and Users, including but not limited to communication via:
the Company website (including the website hosted at legalboards.io and any other web domain used by the Company to communicate with users now or in the future);
any mobile, computer, or tablet-based application currently offered by Company or developed in the future by the Company; and
all other services provided by the Company, as described on the Website (Items 1 to 3 are collectively referred to as the “Website”).
If you have any questions about this Policy, please contact us by sending an email with your questions to firstname.lastname@example.org before accessing or entering any information on the
INFORMATION ABOUT USERS WE COLLECT AND STORE
When you choose to create an account on the Website, we will collect and retain all personal identifying information submitted to us.
We will take steps to protect the information submitted to us by Users and we will not disclose any personal identifying information without the consent of Users, unless otherwise set out in this Policy.
Personal identifying information may include but is not necessarily limited to:
Full name, email address, company name, phone number.
We will not use personal identifying information to contact you for any reason unrelated to your use of the Website or for commercial reasons unrelated to the business of the Company. Except with your consent or where required by law, we will not provide personal identifying information to any third party.
UPLOADING PERSONAL INFORMATION
In order to facilitate their interactions on the Website, Users are able, where they deem appropriate, to upload information including personal identifying information. Users should only upload information to the extent that such information enhances their experience of using the Website.
ADDITIONAL DATA COLLECTED
To learn about your experience as a User and to make periodic improvements to the Website and our business, we may collect and retain certain information. We will automatically record information about your activity on the Website. This may include your Internet Protocol (IP) address, operating system, geolocation information, locale preferences, identification numbers associated with your computers and mobile devices, your mobile carrier, date and time stamps associated with transactions, system configuration information, metadata, and other electronic interactions with the Company and the Website.
PERMITTED USES OF DATA
We use data collected from the Website for various purposes, including to: provide the Website to you and accompanying customer support; notify you about updates and changes to the Website; prevent and address technical issues with the Website; monitor usage of the Website.
Without restriction, we may use any information you submit through the Website for any purpose we deem appropriate so long as it is anonymous and stripped of any and all personal identifying information.
We may use the data collected from the Website, devices, browsers, and any other sources, for its own purposes, both related to and unrelated to improving the Website.
LEGAL BASIS FOR PROCESSING PERSONAL IDENTIFYING INFORMATION
We may process your personal identifying information for a number of reasons, including:
performing a contract with you relating to the Website;
you have provided us consent to do so;
fulfilling a legal obligation;
fulfilling our legitimate interests, which are not overridden by your rights;
for payment processing purposes.
ACCESSING, CORRECTING & DELETING YOUR PERSONAL INFORMATION
If you wish to access or amend your personal information or to request that we permanently delete your personal information from our servers, please send an email to email@example.com. We will ensure your personal information is accessible, amended and/or deleted in a reasonable time after receiving that request. Deleting such information may require us to terminate any account you may have created in its entirety and prevent you from using the Website.
So long as your account remains active, we will preserve your personal information in accordance with the Policy.
You may decline to share certain personal information with us, in which case you may not be able to use the Website, either in its entirety or certain features.
If you have not accessed your account for a total of 1 year, we may terminate your account, without notice, along with any personal information retained by us.
When deleting your information, whether by request or due to inactivity, we will use standard electronic means to remove your personal information from our files.
We will also retain any and all information that we are required to retain under any applicable laws for the full duration of time required under those laws.
KEEPING YOUR DATA SECURE
We will store your information in electronic format on industry-standard servers that we have selected. Except where required to do so by law, we will not store your personal information in any physical or paper-based format.
The servers we select to store information engage security software and generally accepted standards to protect personal information. The software used by these servers is intended to prevent unauthorized access or improper use.
However, no security system is perfect and there is always a risk of unauthorized parties accessing your personal information. Therefore, we make no guarantees or representations as to the technical or legal compliance of the servers we use. We cannot guarantee the complete protection and security of your personal information.
Our servers are located exclusively in Canada.
In the event the personal information of a User is disclosed as the result of any breach of security of the Website or its servers, regardless of who is at fault, we will take steps to advise all known affected Users within a reasonable timeframe of learning of the breach.
To provide an enhanced experience to Users, including to track conversions and analytics,
we may engage services and features controlled by third-parties. The information about your login credentials, password, any information you have made public in connection with the third-party service, and also other information that the third-party may be permitted to share with us can be collected. You should always review, and if necessary, adjust your privacy settings on third-party websites and services before linking or connecting them to our Site or Service.
Without limitation, the Company uses or may use the following third-party applications and services in conjunction with the Website:
Google Analytics, Hotjar, Stripe, HubSpot, Clio
By using any of these third-party application to interact with the Website, we will not be given access to your login credentials, user name, password, payment information, or any information you may provide directly to these applications.
We may use third-party analytics tools to measure traffic and usage trends of the Site and Service. These tools collect information sent by your browser, including the web pages you visit, your browser add-ons, your browser’s width and height, and other information that assists us in improving the Service. We may collect and use this analytics information together with your personal information to build a broader profile of our Users so that we can serve you better.
USE OF WEBSITE BY MINORS
The Website is not intended to be accessed by persons under the age of 18. The Company does not engage in any marketing efforts aimed at children or minors.
Persons under the age of 18 are prohibited from using the Website in any manner or providing any information to Company. In the event Company is provided with any information, including personal identifying information, relating to a minor, that information will be immediately deleted without notice.
DISCLOSURE OF PERSONAL INFORMATION
In certain situations, we may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
We may disclose your personal information to third parties:
In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
If the Company or its assets are acquired by a third party, in which case personal data about Users may be one of the transferred assets.
BOX SUITE INC. is accountable for the personal information under its control. Any questions or challenge about BOX SUITE INC. handling of personal information should be directed to the “Privacy Officer”. If you want to request a copy of your personal information collected by BOX SUITE INC., please direct your request to our Privacy Officer. Please note that if you send us a request relating to your personal information, we have to make sure that it is you before we can respond. In order to do so, we may ask to see documentation verifying your identity, which we will discard after verification. BOX SUITE INC. Privacy Officer is Tainã Miranda and can be reached by:
AMENDING THIS POLICY
This Policy may be updated and amended from time to time. We reserve the right to change this Policy at any time, and any amended Policy is effective upon posting to the Website. We will make efforts to communicate any changes to this Policy we deem material, in our sole discretion, via email or notifications on the Website. Your continued use of the Website will be deemed acceptance of any amended Policy.
We encourage you to send us questions and inquiries on this Policy and the steps we take to keep your personal information secure. Please send us an email: firstname.lastname@example.org
We will respond to all inquiries on the Policy within 7 days.
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